Program Aide/Administrative Assistant

Job Title:  Program Aide/Administrative Assistant

Department:  Youth Development                              

Reports to: After School Program Director    

Status: Part Time; 

Schedule: Monday - Friday; 25 hours a week

Job Summary:  

The Program Aide/ Admin Assistant is responsible for collecting data for the after-school programs.  They will provide administrative support by assisting in the coordination 

of all aspects of the after-school program and be responsible for the required documentation. The Program Aide/Administrative Assistant will be responsible for the management of both participant and staff files, including but not limited to: attendance, participant records, staff personal files, incident reports, and other documentation needed for the proper function of the program. 

Job Functions: 

• Manage all after-school program data entry within the DYCD Connect PTS and Youth Services database systems. 

• Assist in gathering data and compiling statistical information for program reports. 

• Provide support to the leaders in the completion of attendance procedures. 

• Assist with operational needs of the program where needed.  

• Attends program meetings when needed. 

• Manages the office to ensure effective telephone and mail communication both internally and externally. 

• Ensure maintenance of office areas and equipment. 

• Purchase office supplies, furniture, and equipment, etc. as needed 

• Contact parents to inform about absences and lateness and early pickups and absences 

• Help to prepares written materials (e.g. invitations, memos, flyers, letters, etc.) for the purpose of promoting events and documenting activities 

Qualifications 

• At least two years college 

• Some college credits in early childhood, youth development, or education preferred  

• Experience working in NYC public school  

• Experience with technology, data collection, managing systems 

• Strong organizational skills  

• Excellent interpersonal skills  

• Strong time management skills 

• Strong problem solving and analytical skills 

• Proficiency in Microsoft Office application 

• Bilingual: Spanish/English  

CHCF is an equal opportunity employer and is committed to maintain a work and learning 

environment free from discrimination on the basis of race, color, religion, national origin, 

pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of 

birth, age, citizenship status, veteran status, political affiliation, genetic information or 

disability, as defined and required by state and federal laws.