Finance Assistant - Aswan

TEAM/PROGRAMME: Aswan Area Office, Finance

Team

ROLE PURPOSE

Finance Assistant is responsible for providing aid with incoming and outgoing financial transactions. The responsibilities also include maintaining bank as well as cash books, daily reconciliations, consolidating approved documentations (Receipts, Bank transactions, Vouchers, GRN, etc...), preparing vouchers, recording transactions according to SCI guidelines, filing and assisting during month end closure and audits.

SCOPE OF ROLE

Reports to: Aswan Finance & Grants senior Officer

Staff directly reporting to this post: none

Budget responsibility: none 

KEY AREAS OF ACCOUNTABILITY

KEY AREAS OF ACCOUNTABILITY

• Check bills, invoices, and other supporting documents before payments to ensure the completeness of the documents, approval with clear and specific charging notes.
• Prepare Payment vouchers (PVA), Cash Receipts (CR), Cash Transfers (CT); General Journal vouchers – JVs on daily basis.
• Responsible for Bookkeeping and ensure all daily transactions have been booked on FMS- Agresso/GLACOS 
• Writing the checks and processing online transfers & maintenance of the bank books daily to ensure all outstanding checks are accounted for. 
• Prepare bank reconciliations to ensure the balances are accurate and all the payments in the bank statements are accounted for.
• Handle all authorized petty cash payments
• Provide cash advances to program and admin staff and working to settle procurement, training and travel expenses. Ensure proper budget coding approvals from the authorized person and deliver the checks to concerned parties on timely basis.
• Maintain finance documents in an orderly and secure manner.
• Scanning all financial documents on monthly basis. 
• Keep the confidentiality of financial information including budget, bank balance and cash.
• Assist during year end as well as grant specific audits.
• Any other related tasks as requested by Supervisor
• Assist in sub grants financial procedures and monitoring.
• Tracking all payments in Aswan office 
• Reviewing the Fuell payment 

SKILLS AND BEHAVIOURS (our Values in Practice) Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically. 

Collaboration:

• Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest encourages openness and transparency 

QUALIFICATIONS AND EXPERIENCE

• University degree in Finance/ Accounting or another similar field.
• 1-2 years of relevant experience.
• Good sense of responsibility.
• Excellent organizational & communications skills.
• Good proficiency in spoken and written English .
• Good computer skills, especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software are preferred. Knowledge of Agresso would be an advantage. 
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Commitment to and understanding of Save the Children’s aims, values and principles including rights based approaches