Executive Administrative Assistant

Executive Assistant Responsibilities:

• Executive Support: Provide high-level, confidential administrative support to the head of people and IT.

• Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.

• Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.

• Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.

• Administrative support in the People and IT - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability.

• Communication and collaboration: support in the planning and execution of unit welfare events in Israel, and professional communities across the globes.
  work closely with i-com, to advance the internal portal for the relevant units and more.

• Project Coordination: Assist with special projects and initiatives in both departments, according to needs.

Qualifications & Skills:

• Proven experience as an Executive Assistant supporting senior executives, preferably in a fast-paced global environment.

• Native-level Hebrew and Fluent English (both written and spoken) are essential, and Spanish will be an advantage.

• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Experience working with SAP systems is an advantage.

• Exceptional organizational and time management skills with meticulous attention to detail.

• Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.

• Strong interpersonal skills with a high ability for teamwork and collegiality with colleagues as well as managers and external stakeholders.

• Proactive, can-do attitude, resourceful, and self-starter who can anticipate needs and solve problems independently.