Receptionist and General Admin

Job Title: Receptionist and General Admin

Reporting to: Shared Services Leader

Nature of the Position: Full Time

 

Role Overview:

The job holder will have a verity of administrative and clerical tasks. The job holder shall support all departments within the company. 

 

Key Responsibilities:

• Responsible for exploring and developing the functionality in D365 and ensuring it is being used to maximum effect.
• Responsible for undertaking D365 system tasks relating to time calculation, purchasing, and operations.
• Responsible for providing support for HR and purchasing departments when necessary.
• Perform general administrative duties.
• Responsible for Adhere Hunting QMS & HSE system procedures, work instructions.
• Responsible for Adhering to the Quality & HSE Policy.
• Responsible for managing the employee records, attendance, accuracy of overtime, vacations, and performance appraisal.
• All personnel activities include recruitment, training and development of employees, employee relations administration and ensuring the proper communication and implementation of the company's policies and procedures in accordance with HESA.
• Responsible for ensuring that the proper contracts are prepared for employees.
• Responsible for arranging different types of visa applications (resident work visa, visit visa, family visa, etc.).
• In charge of the resident/work permit process (Schedule staff’s visa, medical, coordinating with other internal and external departments.) and ensure all visas and permits are up to date and arrange timely renewal.
• Responsible to Arrange for different types of permits (work permit, Site Accesses/ Gate passes, etc....)
• Responsible for developing self within the role and participating in and developing from training and developmental activities assigned to oneself.
• Creating and maintaining good working relationships.
• Understanding and using the correct reporting lines.
• Responsible for the necessary reservations (hotel, flights, dinner, …etc.)
• Responsible for ensuring that the company’s assets list is maintained.
• Accountable for the files of all employees’ contracts are maintained.
• Authority to upload the Employee’s file, records in SelfServe, Shared drive, hard files, and OnBase.

Additional Responsibilities,

1. Promoting Hunting Health, Safety and Environmental policies, and communicating effective awareness of the risks and hazards to all personnel and maintaining controls necessary for their safety and that of others.
2. Performing all duties in accordance with the Company’s Quality Procedures and work Instructions to deliver and maintain the highest standards of quality for all products and services.
3. Developing self within role and participate in and develop from training and developmental activities assigned to oneself.
4. Understanding Hunting’s service and product offerings
5. Establishing self as a subject matter expert with customers and expert in designated technical/professional discipline
6. Creating and maintaining good working relationships
7. Understanding and using the correct reporting lines
8. Employees are expected to work whatever reasonable hours are necessary to meet the requirements of their job.
9. Travel may be required on an ad hoc basis, so a degree of flexibility is required.
10. Ad hoc duties as reasonably required from time to time.

 

 Qualifications/Skills and Experience:

• Fresh graduate with Diploma degree or higher in relevant subject
• High level skills of computer proficiency (work processing, spreadsheets and presentations)
• Priority and tasks management skills
• Proficiency in using standard office equipment such as computers, fax, photocopier, scanner, etc.
• Excellent communication (both written and oral) in (Arabic and English)
• Good understanding of Microsoft Office Programs.

 

Personal Qualities

• Excellent communication skills, both written and oral.
• Attention to detail with good organizational skills.