Administrative Assistant (Part-time)- Duquesne University Nasuti College of Osteopathic Medicine

Administrative Assistant (Part-time)- Duquesne University Nasuti College of Osteopathic Medicine

Salary:                       $ 22.00 - $25.00 per hour
Location:                    Nasuti College of Osteopathic Medicine
Position Status:          Part-time                                             
Hours:                        Varied
Position Number:       870020/70-177             
FLSA Status:              Non-exempt

POSITION SUMMARY:
The Administrative Assistant position for the Duquesne University Nasuti College of Osteopathic Medicine is a part-time, highly skilled paraprofessional position that supports the activities of the Assistant to the Dean and the Director of Business & Administration. This position reports to the Assistant to the Dean and the Director of Business & Administration.

DUTIES AND RESPONSIBILITIES:
Provide administrative support to the Assistant to the Dean and the Director of Business & Administration.

Assist with the daily operations and executive support functions of the Dean's Office.

Arrange travel, accommodations, and related logistics for the Dean and guests as needed.

Assist with planning and coordinating meetings, events, and special programs.

Support payroll processing activities, maintain timekeeping records, and track employee leave requests and approvals.

Coordinate and maintain the Dean's calendar, including scheduling meetings and managing appointments.

Process purchase orders, invoices, and other financial documents in accordance with University policies and procedures.

Prepare and route contracts and related documentation for review, approval, and signature.

Maintain accurate records and files while ensuring confidentiality and compliance with University requirements.

Work collaboratively with other departments throughout the College and on-campus.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Associate's degree from an accredited educational institution required.

Minimum of five years of progressively responsible administrative, executive support, business office, or related experience; or an equivalent combination of education and experience.

Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and related productivity tools.

Ability to work independently, exercise sound judgment, and maintain strict confidentiality.
Strong organizational, communication, and customer-service skills, with exceptional attention to detail and accuracy.

Proven ability to manage multiple priorities, meet deadlines, and adapt to changing needs.

Experience working collaboratively with individuals at all levels of an organization.

Ability and willingness to learn and utilize University systems and technologies, including Banner, Emburse, and other enterprise applications.

Demonstrated professionalism, diplomacy, and interpersonal effectiveness.

Must be mobile and have the ability to lift up to 25 pounds.

Commitment to the University’s recognition of the importance of treating each individual with dignity and respect consistent with the University’s and the COM’s missions. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Preferred qualifications:

Bachelor's degree from an accredited educational institution preferred.

Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.