PEAK - Administrative Assistant - Boomer Outreach Building

Position Introduction:

Performs administrative support-oriented job duties; resolves routine questions and problems; job duties have clearly defined objectives and standard methods/routines to accomplish tasks. Performs a variety of support-related duties such as file maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel.
• Records messages or responds to caller with routine information.
• Refers caller to appropriate personnel.
• Serves as a contact person for other employees or the outside public.
• Monitors and orders supplies for the office and completes requisitions.
• Types letters, manuscripts, lectures grant proposals, medical information, etc.
• Prepares various reports such as office supply expenditures, student or resident rotation schedules, etc.
• Reviews and responds to routine correspondence for the office personnel.
• Performs related duties as assigned to successfully fulfill the function of the position.

Required Education and Experience:

• High School Diploma or GED
• One (1) year of general office, clerical, and/or administrative support-related experience

Required Knowledge, Skills, Abilities:

• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner

Department Preferences:

The candidate must possess a fluency in Microsoft Tools including One Note and Sharepoint. They will also need to have a mastery of Qualtrics.