Receiving Clerk

Main Duties and Responsibilities:

•    Ensure all receiving functions on our PIM System, as outlined on the task scheduling, is adhered to without exception.
•    Ensure all items purchased are properly received and verified in accordance with our company’s rules and specifications. Also, to assist with the investigation of quantity variances.
•    Products on the respective Purchase Orders must not be received if the specification and quality is not in accordance with the company standards or the quantity is more than ordered. Quantities in excess of the purchase order require the Buyer to approve and update the Purchase Order in order to be received in our PIM System.
•    All invoices processed for payment which were not physically received by the Receiving Clerk must reflect the signature of the authorized employee receiving the goods in order to process payment. NO EXCEPTIONS.

•    Ascertain that receiving reports for items purchased are accurately reflected on the prescribed format. Material variances must be brought to the attention of the Receiving Manager. 
•    Ensure all discrepancies between Purchase Order and vendor invoices are properly noted and corrective action taken to receive credit advice. Credit advice must be attached to the respective invoice. Credit reference number must be noted on said invoice and adjustments acknowledged by the driver/vendor representative.
•    Relative to U.S. products that are shipped by our shipping company (Tropical) and delivered by our brokerage company (Pinder’s Custom Brokerage), the receiver is responsible for completing a “Notice of Error” form for any discrepancies in quantities or damage of overseas products received. The original copy of this form is to be attached to the invoice or statement of value for query. The Receiving Manager must immediately advise on all relevant parties on queries. 
•    Invoices must reflect both the Receiver’s and Vendor’s representative’s / driver’s signature. 
•    Verify that all documents relating to the approval of custom duty payments are correct and approved payments are for goods received.
•    Ensure all receiving reports are maintained in a safe and secure area for review by the Operations Controller, Receiving Manager or Internal Auditor. 
•    Maintain a clean and neat office environment.
•    Ensure the company’s rules and regulations including receiving policy and procedures are adhered.
•    Performs other reasonable duties as requested by management.

Required Qualifications: 

High School Diploma 

Driver's License 

Microsoft Office Proficiency 

Forklift Knowledge