Administrative Assistant

Job Summary: 

The Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.   

Essential Functions, Duties & Responsibilities: 

• Provides administrative support and assistance to the US manufacturing Plant Manager North America and/or other assigned department leaders 

• Performs clerical and administrative tasks including communication and reporting on daily activities and ongoing projects 

• Receives incoming communication on behalf of plant manager, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff 

• Schedules and/or attends meetings on behalf of plant manager, taking notes and providing assistance to ensure the priorities are met and goals are achieved 

• Assists with new employee orientation and onboarding 

• Coordinates orders for IT equipment, kits, business cards and other items necessary for employee success 

• Facilitates payment of vendors, service providers and suppliers 

• Assists and/or arranges travel and accommodations for leadership team as necessary, including hotel booking, transportation, and meals 

• Organizes team communications and events, both internally and offsite 

• Maintains professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business 

• Assist with other projects as needed 

Travel Requirements: 

• This is a onsite based role, however, up to 10% travel may be required to attend key industry and corporate events. 

Required Skills & Abilities:  

• Excellent verbal and written communication skills 

• Excellent organizational skills and attention to detail 

• Excellent time management skills 

• Proficiency with Microsoft Office or similar software with the ability to learn new or updated software 

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge 

• Excellent interpersonal skills 

• Ability to keep company confidences 

Education and Experience: 

• BS/BA or equivalent experience required, preferably in business-related field 

• Two years of work experience in administrative role reporting directly to upper management 

• Preferred experience overseeing budgets and expenses 

• Preferred experience developing internal processes and filing systems 

Physical Requirements:  

• Prolonged periods sitting at a desk and working on a computer